Upload Excel Data To SAP: 7 Best Practices

Upload Excel Data to SAP: 7 best practices Despite having the standardized business procedures and centralized data stores provided by SAP, many corporate and business data still resides in spreadsheets. Taking data in these spreadsheets and putting them into SAP remains one of the thorny challenges facing many corporate IT departments. Many business departments are losing resources to manually reenter this data into SAP while presenting errors credited to manual data access.

Functional and technical experts in the IT departments are inundated with demands from business users to automate the upload of Excel data into SAP. • Are you an SAP business consumer looking to reduce manual data entrance for mass uploads or mass changes to SAP data, particularly if the data exist in Excel already?

• Are you an IT useful or technical analyst looking for ways to service the end-user demands for data uploads better? • Looking for ways that your business can save time and resources in SAP data management? In the event that you answered “Yes” to any of the above questions, then this short article is for you.

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This article details 7 guidelines in automating the upload of Excel data into SAP. Adopting these guidelines will alleviate lots of the aches that business users and IT analysts face in uploading Excel data to SAP. 1. Avoid Programming. With the number of non-programming options available for connecting SAP and Excel, custom development in ABAP or VB should be the absolute last resort for ad-hoc uploading Excel data to SAP.

Not only programming is expensive, and frustrating, a program that’ll be used only once or even one per year is particularly wasteful. Further, creating robust programs need a fair bit of testing and if a scheduled program has not been well-tested, it could be dangerous and cause irreparable data damage.

Use a scripting or a non-programming strategy as much as possible. SAP provided tools such as BDC, CATT, LSMW, and third-party tools such as Winshuttles TxShuttle will allow you to avoid programming to a big extent. 2. Do not Upload to SAP dining tables Straight. While this aspect is very obvious, it cannot be overemphasized. Writing right to SAP furniture avoids all the info validation and assessments and amounts that happen when creating data through the standard SAP transactions. So, stay away from any method that creates a right to SAP desks. Upload data via the pre-configured SAP transactions or BAPIs Always.

Again, using tools such as BDC, CATT, or LSMW, or TxShuttle will allow the upload of data via SAP transactions instead of writing right to SAP furniture. 3. Select a Record, Map, and Run strategy. A record, map, and run strategy generally consist of first documenting an SAP deal where data must be published.

The documenting step is accompanied by a mapping step, where in fact the SAP data fields captured during the saving are mapped to the Excel fields. Finally, the transaction is run over and over again with the various rows of data in the Excel file. A Record, Map, and Run strategy is comparable to recording and running macros for automating routine tasks.